Checklist of Things to Include in Your Child’s Party
There’s nothing more exciting for a child than their birthday — and nothing more stressful for a parent trying to plan it! Between choosing the theme, inviting guests, ordering the cake, and keeping the kids entertained, there’s a lot to manage.
The good news? With a little organization (and a solid checklist), you can pull off a fun, stress-free celebration that your child will remember for years to come.
Here’s your ultimate kids’ party planning checklist from the team at Right Choice Children’s Entertainment.
🎈 1. Choose a Party Theme
Start with what your child loves — whether that’s superheroes, princesses, animals, or their favourite TV show.
A clear theme makes the rest of your planning easier: from decorations and cake designs to invitations and games.
💌 2. Send Invitations Early
Give parents plenty of time to RSVP!
Your invitations (digital or printed) should include:
- Date and time
- Venue and parking info
- Drop-off or stay-with-your-child expectations
- RSVP details
If you’ve chosen a theme, carry it through the invitation design for an extra touch of excitement.
🏠 3. Pick the Perfect Venue
The right venue depends on your guest list, theme, and budget. Whether it’s your backyard, a rented hall, or an indoor play space, make sure there’s enough room for games and entertainment.
Safety should always come first — especially if toddlers will be attending.
🕹 4. Plan the Activities
Kids need structure to stay engaged. Mix active and creative activities to keep everyone entertained:
- Short games with quick rotations
- Team challenges or relays
- Simple crafts or colouring stations
Plan a few backups too, just in case the energy starts to dip.
🎭 5. Book the Entertainment
No party is complete without a little magic!
Hiring professional entertainers — like face painters, balloon artists, magicians, or princess performers — takes the pressure off and guarantees fun for every child.
Make sure to book early — the best entertainers get booked fast, especially around weekends and holidays.
🍕 6. Prepare Kid-Friendly Food
Keep it simple, colourful, and easy to eat.
Offer a mix of fun favourites (pizza, popcorn, cupcakes) and healthy options (fruit cups, veggie sticks, wraps).
Don’t forget drinks — water, juice, or themed punch work great for kids.
🎂 7. Pick the Perfect Cake
The cake is the star of the show!
Coordinate it with your theme and order early to avoid last-minute stress.
Let your child choose their flavour — and if smaller kids are attending, stick to crowd-pleasers like chocolate or vanilla with light icing.
🧩 8. Include Fun Games and Prizes
Kids love prizes — even small ones!
Plan a mix of individual and group games so everyone can participate.
Think scavenger hunts, freeze dance, balloon toss, or relay races.
Keep a few surprise rewards or gift bags handy to make the winners feel extra special.
🎨 9. Decorate with Colour and Creativity
Bright, bold decorations set the tone for fun.
Balloons, streamers, and themed tableware go a long way. You can even make decorating a fun pre-party activity with your child — crafting homemade banners or props together adds a personal touch.
💖 10. Make It Meaningful
Beyond all the fun, birthdays are about celebrating your child’s journey.
Add a heartfelt moment — a slideshow, photo wall, or quick toast — to reflect on how much they’ve grown.
It doesn’t have to be elaborate — just genuine.
🌟 Plan Early, Party Happy
A well-planned party doesn’t have to be complicated. With this checklist, you’ll cover everything from invites to entertainment — leaving more time to enjoy the laughter and memories.
At Right Choice Children’s Entertainment, we make party planning easy with professional entertainers, creative themes, and unforgettable fun for kids of all ages.
🎉 Let’s make your child’s next party the Right Choice — fun, simple, and full of smiles!